Making of a Good Building Manager

Becoming a good building manager requires a lot of hard work and dedication. This is because building maintenance Melbourne is not an easy and smooth job. One has to take care of a number of things at the same time and manage a number of different tasks. However, there are a few traits that are a must for a building manager to have. If you are planning on pursuing your career as a building manager or if you are thinking about improving your management skills, then this checklist is exactly what you need. These are the traits and qualities that you should develop in your personality in order to succeed as a manager:

• You must have heard that the building managers are supposed to be forward planners. This is true to every extent because as a manager, you must be able to anticipate all the problems and issues that can arise in a building and he should be prepared for it. For example, if there is a fire in a building, then there must be an exit strategy in place as well.

 • Another trait that is also a must have is the ability to get the hold of your nerves and keep cool under pressure. If you let the pressure get under your skin, it wouldn’t solve any problem and you wouldn’t be able to think straight. Eventually, you will not be able to make decisions that need to be made. Problems in a building arise every other day and you don’t afford your blood pressure rising up every single day or the minor problems that occur.

 • You should also excel at the skill of presenting strategies to benefit the company every other day. Also make inspection programs and schedules so you can ensure the value of the building. If there is an on-going project then you must know each and everything about that project as well.

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Which Company offers the Best Building Maintenance in Melbourne?

When it comes to the building maintenance in Melbourne, you should take it quite seriously. This is because without proper maintenance, you would not be able to ensure that your property is properly cleaned, tidied and is taken care of. While choosing a company for your business, you should see if they have a proven track record of an outstanding service. Here are a few things related to building maintenance that you should keep in mind:

• When you have shortlisted the companies that you want to look into deeper and then make a decision, make sure that you take a look at their track record. If their retention rating is high, then it means that the company is reliable and credible. One of the most important factors that help you decide the credibility of the company is the customer retention rating. If they are unable to keep their customers happy then it means that chances are high that you would be unsatisfied as well.

 • There are many companies that have separate inspection teams as well. After every month or two, they send their inspection team over to the premises to see if everything is working smoothly and if it is functioning exactly the way it should. This ensures the high quality of work ethics on behalf of the company. This is why if a company offers this services, chances are high that you would like their work on the whole. You shouldn’t waste more time and hire the company right away.

 • Another important thing that you have to keep in mind is that the rates should be affordable and they shouldn’t rob your bank. Otherwise, you wouldn’t be saving any money by this service. The company you hire shouldn’t have any billing surprises. They should respect and honour your budget and perform all jobs and duties by staying in your budget.

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Taking Care of Paperwork Regarding Building Management in Melbourne

If you are taking up the responsibility of building management in Melbourne, then there are a few things you should keep track of if you want to achieve your goals. Becoming a successful building manager is no easy job as it requires continuous effort and a lot of hard work. Here are the few pointers that you can apply to your service and it would help you in the long run:

• You must get the paperwork for the areas that you are taking the responsibility for. In most of the cases, it is decided beforehand and therefore, while the deal is getting final, make sure that you have all of the relevant papers. If you are taking over the responsibility from a previous company, then you should definitely get the copies of all the previous correspondence and claims.

 • If your building is on lease, then you should also ask the owner to give you a copy of all the lease documents. All the papers relevant to the lease negotiation should be filed and kept for safe keeping. This way, you would know how many payments are left and what needs to be done.

 • If the place has faced any maintenance issues in the past, then there should be proper documentation for that as well. This way when a problem arises next time, you would know what to do. The maintenance issues that occur usually cause threats to the stability and functioning of the building and its systems so you should take these concerns seriously and address them immediately. Therefore, as soon as you take up the responsibility, conduct a meeting with the previous manager or the property owner so you can talk about those issues.

 • If there are some specific orders or things that have to be kept in mind relating to the property then take note of that as well.

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Getting Documentation Relating to Building Management in Melbourne

If you are a taking on the responsibility of building management in Melbourne then there are a lot of things that you need to consider beforehand. This is because you have to make sure that you have all the relevant information or you would be end up taking the wrong decisions for the company.

 Other than getting all the legal documentation regarding the building, here are a few things that you should also include in your checklist:

• If there are any tenants in the building who have either rented the space for their business or they are living there, you should be able to get your hands on the copy of that agreement. This comes in handy if there is a legal matter against those tenants. You should know by heart about all the specifications of that matter.

 • If you don’t know much about the schedule of the tenants then you should get all the information in the written form. You can ask the owner of the building for the invoices of the rent that he has received and also from the tenants so you can see the pattern there. This would also tell you about whether the tenants have paid their rents or not. Many times you may come across a number of mistakes that have been made in the rental invoices.

 • Also get the signed copies of the documentation that has been exchanged between the landlord and the tenant.

 • You must know where all the money is coming from and where it is being spent. You have to see that how much money is going to the maintenance charges and in replacing the equipment in the building. This way, you would be able to control the budget and it would result in bigger and better outcome for the owner of the building or the business owner.

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Roles Performed by Facility Manager

Although the facility manager is usually held responsible for all the management tasks of the company or a business, but if you hire a good team or a person, then he can help you with a lot of other things as well.

 • A good manager makes sure that the premises are properly maintained as well along with the proper operations of the tasks. From taking care of all the equipment in the company to making sure that the electrical wiring is correct and there is no damage to the system, the manager takes care of it all. If the manager is a responsible person, then he takes up the responsibility of the cleanliness of the company as well. He knows how crucial the cleanliness and professional outlook of the building is, so he makes sure that everything is up to the mark. By meeting the code requirements and utilizing the space well, he makes sure that everything in the building is being utilized properly.

 • Another task that is taken up by the facility manager is the negotiation of the contracts and hiring of the employees. With such a large experience in the industry, the managers are equipped with the skills they need to understand which candidate suits them the best. Also, they know where to extract the business from to make the company stronger and bigger.

They make sure that your company gets the maximum profit and the managers come up with strategies to make your company stand out from its competitors. Not only that but the managers also come up with the contracts and negotiates the terms of the contracts with the potential employees and the clients. This way, you don’t have to worry about bringing in the good assets and the good business.

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Becoming the Best Facility Manager

People think that facility management is a science because of its challenging nature. However, in order to be a successful facility manager and to be at the top of your game, there are only a few skills that you have to master. If you have mastered those skills, then you would become unbeatable. Here are a few things that you must know if you are planning to pursue your career in this field:

• You have to stay updated with all the new tools and techniques that come into the market. Even if you think that you know a lot of things you should still look forward to more knowledge. There are a number of books and websites on this subject and you can be sure to find something new in every book.

 • After you think that you have read enough on the topic and on different types of case studies, the next step is to engage with people in the same field. From internees to people in the managerial position, you should try to talk to them and attend different workshops so you can broaden your social circle in this field. This way, you would also find a few links in different companies and it would become a lot easier to find a job later.

 • You should be able to figure out and research about the right tools that can help you in becoming a better facilities manager. For example if you find a lot of software that can give you more information about your tasks and the inspections in the buildings, then it is better that you get your hands on those programs.

If you have mastered these skills along with good communications skills, then you would be ready and good to go. You can step into the industry as a valuable asset who can help a lot of companies that need it.

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Building the Best Facilities Management Team for Your Business

If you are a business owner then there are a number of factors that contribute to the success of your business. Among these factors is facilities management of your company. How well developed your facilities management team is determines how your company would expand or if it would remain stable in the future or not. If you haven’t hired a facility team yet, then keep in mind these things while hiring the professionals:

• Identify the needs of your company. Although there are a few things that are common within each business but you have to understand that every business is different and the goals are different as well. The nature of the business should tell you about the type of professionals that you need to hire. For example, if you own an accounting firm, then you need to hire individuals who have a lot of knowledge about the legal issues and the ins and outs of finance and accounting.

 • You will also have to find one or two managers who have expert knowledge and who have worked on similar projects so they can train the people with little experience.

 • The people you hire for the team should know about the retention of capable employees. They should know how to find the people who would benefit your company and how to retain them as well. • The team you hire should be beneficial for your company in the long run.

They should be able to make strategies and plans to constantly improve your business and help you in taking your business to the next level. This way, you would be sure that everybody in the company is striving hard to reach the same goal. It would not only help the company to achieve their goals but would enhance the personality development in people as well.

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